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We offer hundreds of unique itineraries all over Europe, North America, South America, Asia, Australia and Africa. And we understand that there are times when only a custom tour will satisfy the needs of a group. That’s why our Custom Tour Department will work with you to create a custom tour itinerary that is as special as your group.

If you have at least 20 travelers and cannot find the right vacation in our extensive portfolio, we will design a custom itinerary or themed vacation for your group, utilizing our world-wide buying power to provide the best value and exceed expectations. Your group will enjoy the same high-quality vacation you can expect from us, with the added benefit of it being uniquely designed just for them!

IS A CUSTOM TOUR THE WAY TO GO?

A custom tour is a great alternative to consider when:

  1. You have a minimum of 20 travelers who want to travel on a specific itinerary not featured in our brochures.
  2. You have a pre-formed group that has traveled together previously and wants something special.
  3. You have a pre-formed group that shares a common passion or interest.

 

To allow us to design a custom itinerary to fit your standards and unique needs, it is helpful to consider:

YOUR BUDGET
Your Custom Tour Consultant will work with you to determine a realistic budget for your group.

PACE
Is your group interested in a leisurely vacation? Or a faster-paced sightseeing tour?

SPECIAL GUESTS
A professor, lecturer, spiritual leader, or any other special guest is welcome to accompany your group!

HOTELS
Hotels on tour must meet our brand and quality standards. We can work with you on specific hotel requests. Campgrounds, hostels, certain luxury resorts, and overnight coaching will not be considered.

TOUR DIRECTORS
A tour director will accompany each custom group and will be fully briefed on your group’s unique needs, interests, and wants.

KNOW BEFORE YOU GO

1. GROUP SIZE

The Custom Tour Department designs itineraries for groups of 20 or more; however, we recommend 30-35 passengers traveling to make the tour more affordable.

2. NET RATES

Custom tours are quoted at net rates. Any rebates, frees, or commissions can be added to the rate by the party requesting the tour. If client payments are processed by us, the fees and commissions can be added to the quote.

3. TURN AROUND TIME

Our custom itineraries are created from scratch and thus a custom quotation will take longer than a brochure tour. Once we have all the information needed to process your request, our sales team will work with you on the next steps. Due to the complexity of the requested itinerary and/or the destination, turn-around time may vary.

4. DEPOSIT DATE

If you would like to proceed with the quotation, a copy of the signed Land Policy (link) along with a deposit of $1,000 will be due by the option date listed on the quote. This date varies by destination and proximity of the trip but is usually within 2 weeks from the receipt of the quotation.

5. PROMOTION

To best promote the tour, we recommend the itinerary be requested 6-12 months in advance of the departure date.

AVALON WATERWAYS RIVER CRUISE CHARTERS

Avalon Waterways delivers a great group river cruise experience. River cruising offers a unique alternative to the standard incentive trip, providing an upscale experience in an intimate environment. We are happy to work with you to charter an entire sailing for your group of 128+ passengers or 78 passengers on our Asia river cruises.

For more information on Avalon Charters click here.

READY TO START DESIGNING YOUR CUSTOM TOUR?

CONTACT OUR CUSTOM TOURS DEPARTMENT TODAY! Our dedicated Custom Tour Specialists are standing by to help you design the perfect itinerary for you and your group!

Fill out our custom tour request form below to get started on a quote.

For more information, contact our specialized Custom Tour department at 877.303.7753 or e-mail [email protected] and for Avalon custom charters email at [email protected].

GROUP RESERVATIONS & POLICIES

Navigating Group Sales Policies

From defining what constitutes a group, to understanding air bookings, deposits, name submissions, and Travel Protection nuances – there's a lot to digest when managing group reservations. For your convenience, we've compiled all the essential group policies in the attached PDFs.

No more guesswork or endless phone calls. These policy documents equip you with comprehensive insights, streamlining the reservation process. We aim to have you focus on marketing and nurturing your group business, while we seamlessly manage the intricacies. Should you have further queries, our group department is just a call away.

Group Policies

Custom Group Travel

Travel Advisor Discount